All financial transactions and agreements entered into with the school are binding and final. It is the responsibility of families to understand the financial commitments involved with enrollment in various programs, including tuition and camp fees.

Tuition is billed as an installment plan that spans 10 months. The installment plan is a consideration made to help families budget. The first monthly installment is due August 10th; the last is due May 10th.

The monthly tuition billed IS NOT a representation of the number of days a student attends in a given month. The actual number of school days attended each month can vary greatly (i.e. holidays, vacation, sick, etc.); however, our installment plan allows the monthly charges/payments to remain consistent (not counting any ad-hoc drop-in charges, late fees, etc.).

Even though our billing is done via an installment plan, you are permitted to pay ahead and/or in full for the year if you so choose.

Tuition is paid through the Brightwheel application. All families are required to link their financial institution or credit card to Brightwheel. We do not accept cash or checks for payment. It is the family’s responsibility to monitor their financial account and keep the card/account on file current.

• The preschool will cover the associated processing fee if you use your bank account (i.e. checking or savings) for making payments in Brightwheel.

• You will be responsible for covering the associated processing fee if you use a credit card for making payments in Brightwheel.

All tuition is due by the 10th day of each month and no later than the 15th. Tuition received after the 15th will be assessed a late fee of $5.00 per day. The application of late fees will take place on the last business day of each month. If you paid late, the total number of days late will be quantified, and a late fee will be applied accordingly.

All payments of tuition, fees, and other costs related to your child’s program are to be kept current as a condition of continued enrollment.

• If tuition has not been paid by the 20th of the month, a child may not attend school or enroll in any additional programs until the account is brought current.

• If an account remains unpaid at the end of the month, enrollment may be terminated.

Program Changes and Tuition Adjustments

• Any requests to reduce tuition through program changes, such as downgrading from a full-time to a part-time schedule or withdrawing from extensions that impact tuition, must be submitted through our online Program Change Request Form.

• A minimum of thirty (30) days written notice is required for any program change requests that will result in a reduction of tuition. Program changes that result in reduced tuition will be reflected in the billing cycle following the 30-day notice period. If the change is made less than thirty (30) days before the next billing cycle, the reduction in tuition will apply to the subsequent billing period.

Policy for Non-refundable Camp Fees

• Careful Consideration: Families are strongly encouraged to carefully consider their plans before enrolling in camp programs, recognizing the constraints and implications of the non-refundable policy.

• Cancellation Notification: Families wishing to cancel their camp registration must use the Camp-specific Program Change Request Form, located on the Camps page, to notify the school as soon as possible. This ensures a standardized process and timely handling of the cancellation notices.

• Restrictions: Families must not attempt to sell their spots independently or recruit other participants to take their place. The school reserves the right to fill the vacated spot through its established registration process and retain all paid fees.

Only if a cancelled camp registration is subsequently filled through official school channels for the same camp session would a partial refund be considered. Understand that canceling a camp registration is final and cannot be reclaimed if a replacement registration does not occur.

Any partially refunded amount will be the difference between the charge of the canceled registration and the replacement registration (if any), minus a cancellation fee of 25% of the originally paid camp fees. This cancellation fee will be deducted from the refund amount to cover administrative and operational costs associated with the re-registration process.

Limitations: The possibility of a partial refund is contingent upon the school's ability to fill the canceled registration through its own channels. There is no guarantee that a cancellation will result in a refund, reflecting the significant logistical efforts involved in planning and executing camp programs.

Families are strongly encouraged to carefully consider their plans before enrolling in camp programs, recognizing the constraints and implications of the non-refundable policy.

Program Extensions

• Adding to your existing program is possible at any time if space is available

Mid-year enrollments, withdrawals and/or program changes will cause a proration calculation that will result in either a credit or charge (potentially in addition to regular monthly tuition installment amounts).

Short-term school closure:

Full tuition will be charged if a short-term school closure occurs. Short-term closures are defined as less than 30 days.

Although the School expects to operate its facilities per the school year calendar, events beyond the School’s control may necessitate that the School cease its operations for a significant period of time, or suspend its duties and obligations under this Policy, or both (which are hereafter referred to as a “Suspension”). A Suspension within the meaning of this section will occur only after the School declares in writing that a Suspension has occurred. The School may make such a declaration in its sole discretion and without prior notice. The events that might cause the School to declare a Suspension could include, but are not limited to, fire, act of God, weather event, natural disaster, flood, earthquake, war, governmental action, act of terrorism, epidemic, pandemic, or another event beyond the School’s control. The Suspension shall last until the School, in its sole discretion, declares an end to the Suspension.

Picking up your child on time is important to your child’s emotional security and shows respect to our staff members. Therefore, we ask that you make a concerted effort to be on time to pick up your child. A five-minute grace period will be allowed for late pick-up. After the five-minute grace period, a $1.00 per minute late fee will be incurred.

A thirty (30) day written notice using our online Program Change Request Form is required. Tuition and fees will be incurred as regular during this 30-day window.